Enter a value that defines an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the accumulation of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base area type for gross leaseable area (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section offers an overview of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied location (GLOA) and gross leasable area (GLA) for all units in a structure or residential or commercial property for a specific duration. You can provide the details from the R15141 report to brokers who are looking for residential or commercial properties to lease and to property owners who can supply the info to prospective occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing choices to identify the time period, based upon the lease dates, for which the calculations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing choices enable you to define how the system performs the computations, as well as whether the estimations must be performed for all lease statuses and lease types. You can likewise run the program for particular building (company unit) category codes to identify occupancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).

You can run and store multiple variations of the R15141 program. For example, you can run the program using area worths from the very first of the month and after that run the program again utilizing area worths from completion of the month. You can also run the R15141 program to get GLA and GLOA outcomes for a specified location definition to guarantee a more precise denominator computation for share factor denominator and renter exclusion guideline computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types defined in Area Definitions table (F15142) will be used to change the values for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation approach from UDC table 15/OM that determines the occupied area for a system. Values are:

1: Select area values since the very first day of the month.

2: Select area worths as of the last day of the month.

3: Select location worths since the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system erases records from F15141.

Note. If you enter 1 in the Deletion Method processing option, you should still get in a calculation technique and area meaning to identify the records the systems chooses for deletion.

5. Deletion Method

Specify how records are selected for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information selection, date range, estimation technique, and location meaning worths in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to use to calculate the occupied location for an unit.

The base area type is used to compute unadjusted area values for GLOA and GLA. If you go into modification area types for GLOA and GLA, the system will apply those location amounts to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time duration from the dedication date to the lease begin date. Values are:

Blank: The system is vacant.

1: The unit is occupied.

Lease Status

Specify which leases to choose for processing based on the lease status; utilize this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing options. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to utilize when selecting leades for processing; utilize this processing alternative in conjunction with the Select/Omit Flag processing choice.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to pick for processing based upon the lease type; utilize this processing choice in combination with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to select or omit based on the worth defined in the Select/Omit Flag processing alternative.

12. Include Blank Lease Types in Select/Omit list

Specify whether to include leases with a blank lease type in the select/omit list. Values are:

Blank: Do not include.

1: Include.

Print

1. Print Edit Report

Specify whether to and what kind of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are updated to the F15141 table.

2: Print records with cautioning messages only.

Revising Gross Lease Occupancy Information

This area offers an overview of gross lease occupancy info and goes over how to revise gross lease occupancy details.

Understanding Gross Lease Occupancy Information

After you produce tenancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the occupancy data. The outcomes of the R15141 program show the adjustments to GLOA and GLA based upon the area definition.

On the Deal with GLOA type, you can choose records to evaluate by using the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that sum up the shown records by residential or commercial property, structure, or system. By making it possible for several alternatives, you can display GLOA (gross lease occupied location), GLA (gross leasable location), and occupancy percentages. You can also choose the totals that appear. The system shows 12 months of tenancy details for the defined start date.

If you summarize records by system, you can revise the GLA or GLOA quantities as needed, and then lock the values to avoid them from being upgraded in the future. The system provides two lock fields so that you can lock GLA, GLOA, or both. When you revise any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Work with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross tenancy details and select records to modify.

Note. You can pick records to modify only when you summarize records by unit.